Various types of documents are a part of any business organization. You need all kinds of documents to run the business from purchase orders, and invoices to receipts and even legal documents. Over time, these documents can accumulate and you’d end up with a costly storage problem.
Going paperless by scanning all these documents and storing them in image format is one of the ways to resolve the issue. But this in itself creates a new problem. You will find it very hard to go search or edit the content on a scanned PDF image unless you have OCR software.
What is OCR?
Optical Character Recognition (OCR) is the process by which your scanned invoice or receipt can be converted into a format that your computer will be able to read. The main problem with scanning documents is that they are often stored in image formats and therefore a text processing tool cannot search or edit the content on the file. OCR technology makes the content searchable and editable by converting the image into a text format.
It is therefore crucial to choose an OCR tool that is both easy to use and efficient. UPDF combines simplicity and effectiveness to produce an OCR solution that is accurate, fast, and easy to use.
Why UPDF is the Best OCR Solution for You
UPDF is a complete PDF management system that combines all kinds of tools to be a solution that you will find invaluable if you handle PDFs regularly. Its AI-powered OCR function is just one of its many different features and functions designed to make the creation, conversion, and editing of all aspects of a PDF seamless.
The following are some of the reasons UPDF’s OCR is the best in the business;
1. Choose from 3 Conversion Layouts
Depending on how you want to convert your PDF, UPDF provides three different layouts each with its own merits. The first is the “Text and Pictures Only” layout. This one allows you to convert text and pictures into searchable and editable text. The converted file if you choose this format is often smaller since there are no image layers and the converted file is often also very different from the original.
The second layout, the “Text Over the Page Image” layout will convert the image but retain the images or illustrations on the original as a layer under the text. The converted text will be searchable and editable.
The final layout, the “Text Under the Page Image” layout places the image layer above the text. This conversion will retain the original formatting, but the text will only be searchable, not editable.
2. AI- Powered OCR
Regardless of the conversion layout you choose, the Ai-Powered OCR will ensure accuracy in the conversion. Artificial Intelligence also makes the conversion process quick and easy, converting any scanned image in a matter of seconds.
2. Multiple Language Support
One common thread among most OCR tools is the ability to detect and convert different languages. UPDF goes a step further by providing more language support than any other tool in the market. The AI-powered OCR will accurately detect text in English, German, French, and 35 other languages. It will even detect two or more different languages in the same document by allowing you to select more than one language in language sets.
4. High Quality and Accurate Conversion
The most important consideration to keep in mind when choosing an OCR tool should be accuracy and the quality of the conversion. The last thing you want is to end up with a converted invoice that is missing some information or one where the content is barely legible.
UPDF addresses this problem by developing an OCR tool that is 99% accurate, the highest of any tool in the market. With this tool, you don’t have to worry about losing any of your content during the conversion process and despite the accuracy, the converted file is often smaller in size than the original.
5. Fastest OCR Conversion
The speed of the conversion is also important especially when there are a lot of documents to be scanned and converted. UPDF is one of the fastest OCR tools in the market, with a single conversion taking only a few seconds regardless of the size of the original document.
Additional Reasons to Choose UPDF
UPDF is an ideal tool for the production and management of PDF documents because it is so much more than just an OCR tool. It combines numerous tools into a single effective PDF management tool that can edit, convert, organize, protect, and sign a PDF document among many more functions.
The editing tool within the UPDF suite of tools can be used to edit both the text and images on a PDF document. Adding text is as simple as typing it in and then using the various customization options provided to change the color, font, style, and size of the text. You can do the same with images, replacing, resizing, or cropping them as desired.
UPDF is also one of the best ways to create a PDF document from scratch or by opening any other document using UPDF. If you have more than one document with similar content, you can use the “Combine” feature to use them to create one PDF document and then use the “Organize” feature to reorder the pages any way you want. Then you can add a signature to authenticate the content or use UPDF’s protection features to restrict access to the document.
Conclusion
UPDF is the only tool to consider when you need to convert a scanned image into a searchable and editable format. Not only is it easy to use, but it is also fast, accurate, and produces a high-quality conversion. The fact that it will accurately detect up to 38 different languages and allow you to customize the conversion process are bonuses aimed at enhancing your user experience.
Download UPDF today and get an OCR tool that gives you the freedom to convert documents in your own way.
